These are the instructions for adding events to the calendar. If there are any questions, if you need assistance or simply want me to add the event for you, please do not hesitate to contact me.

Adding Events: All members can add with the correct username and password. The username and password for members is available from any chapter officer.

To add an event, just click on the date or click on Daily, Duration, or Periodic at the bottom of the page.

By "click on the date" we mean click on the day number. If you want to create an event for June 3rd, for example, you click on the 3 in the calendar.

Events can include HTML code, including hyperlinks, tables, colors, and images. You can add Popup Text that will appear in a separate smaller window, but your users will need a browser capable of reading javascript to read this popup window. The popup text also appears in full, with any browser, in the List view. Here is more information on Creating Calendar Events.

Event Must Have Text for Popup to Work: You need to enter some text in the Calendar Text box before the Popup Text feature will work. You can't leave Calendar Text blank, because the program needs something to use as the link to the Popup.
Annual Events: You can enter birthdays and other events as periodic events that happen on the same date every year, but it is a bit tricky. In the periodic event form, specify the date range within which the annual event will show by using the "From" area and the "Until" area. The actual date that will recur annually is then determined by the month in the "From" area and the date selected from the pick list under "Date(s)" in the box below the "From" area. Then click the button for Every Year in that box.
Categories: There are several categories already set up. Please check to see if your event falls into one of these and assign it accordingly. This will control the color of the entry and make the calendar consistant.

If you make an error when adding an entry, you will need to contact an officer to have it corrected.

Editing or Deleting Events: Only officers and administrators can perform this task

You can edit or delete any event you have authority over. Click on a date or on Daily, Duration, or Periodic at the bottom of the calendar. You will then see a list of existing events for the day chosen or for the duration or periodic events that affect the current month If the duration or periodic event you want to edit does not show up, navigate to the correct month using the menu at the top.

Click Edit next to the event you want to Edit, and the event details will appear. Make your changes and be sure to hit SUBMIT at the bottom of the frame.

You don't actually need to hit SUBMIT. Anything you have entered in the form is automatically saved, if you click on View Calendar or any of the other hyperlinks (except the links that go to the previous month or next month).

Hitting RESET at the bottom of the form will remove any changes you have made. Hitting CANCEL returns you to the Event List, without making changes to the event you were editing. Hitting DELETE deletes the event you were editing, as does clicking on the scissors next to the event in the Event List.

New Feature: If you edit an existing event and then click the Copy Event box before saving it, the newly edited event will be created, but the old event will not be deleted. This is a fast way to make several similar events to occur on different days, particularly if the days are irregular and cannot easily be tracked with a periodic or duration event. For example, you could create one event, save it, and then edit it (with the Copy Event box checked) to change only its date. You can do this as many times as you need to create the "same" event on various days.

A Bug in Editing Periodic and Duration Events: If you have two very, very similar periodic events (or two very, very similar duration events) scheduled on the same day, you may find that you are unable to edit one of the two events. Instead, if you try, for example, to edit the second event, the edit form will come up for the first event. This happens only when the first 24 characters of both events are exactly the same. Thus, you can avoid this problem by not creating multiple periodic or duration events, which include the same date, which have the same first 24 characters. If this has already happened to you, how can you fix it? Edit the "first event" in the example above so that it no longer has the same first 24 characters as the second event.

Below is a description of Calendar Fields:

Creating Calendar Events

This describes the features of creating and editing entries for the calendar. It covers the features common to the date specific, periodic or duration entry forms. It also comments on navigation between the various edit forms.

All Calendar Entries have the following features.

Calendar Text The actual text to be displayed on the calendar is entered into this field. Multiple lines can be entered. The text will wrap as needed to fit on the calendar display. However, you can force new lines by using the enter key as you create your text in the entry form.

Border Checking this will cause a thin border line to surround the entry on the Block Calendar display.

Start Time The drop down boxes can be used to select the time of the event. The time will be displayed on the calendar. Events that have a time assigned to them will be sorted in time order when displayed on the calendar. When the AM/PM is not added to a specified time, it will be assumed as follows: 7:00 to 11:59 is considered to be AM. 12:00 to 6:59 is considered to be PM.

End Time The end time conveys information to the user, but is not considered when sorting the events.

Popup or URL This field can contain popup text or a URL link that is associated with the Calendar Text . Entries that begin like http://www.brownbearsw.com or simply www.brownbearsw.com will create a URL link on the calendar. Text beginning with anything other that http:// or www will cause a popup window link to be created.

Color Select A background and text color can be defined for every event that is displayed on the calendar. These values can be typed in as HTML hexadecimal values, or you can click on the Color Select button to get a popup color chart for selection. There is one special entry that is named Default. When this name is used, the text and background colors will be assigned to the default colors used by the calendar.

Submit, Reset, and Cancel The Submit Button on the form, will submit all entries on the form. For example, you could change some text for existing entries and add a new entry at the same time. Any Submit Button clicked on the form will apply changes to the entire form. The Cancel Button will return to the calendar display, and no changes will be applied. The Reset Button will return all entries on the form to their original value.

A General Comment All entry forms have one or more locations to create new events. After you submit the form and then return to the entry screen you will always have additional entry locations to create more events.

Navigating between date specific, periodic or duration entry forms.

From all entry forms you can navigate to any other entry from. The row of numbers corresponds to the specific days of the month. It is important to understand that navigation from one entry form to another performs an implied submit of the current form. All entries will be updated before moving on to the next form.

Calendar Text	The actual text to be displayed on the calendar is entered into this field. Multiple lines can be entered. The text will wrap as needed to fit on the calendar display. However, you can force new lines by using the enter key as you create your text in the entry form.
Border	Checking this will cause a thin border line to surround the entry on the Block Calendar display.
Start Time	The drop down boxes can be used to select the time of the event. The time will be displayed on the calendar. Events that have a time assigned to them will be sorted in time order when displayed on the calendar. When the AM/PM is not added to a specified time, it will be assumed as follows: 7:00 to 11:59 is considered to be AM. 12:00 to 6:59 is considered to be PM.
End Time	The end time conveys information to the user, but is not considered when sorting the events.
Popup or URL	This field can contain popup text or a URL link that is associated with the Calendar Text . Entries that begin like http://www.brownbearsw.com or simply www.brownbearsw.com will create a URL link on the calendar. Text beginning with anything other that http:// or www will cause a popup window link to be created.
Color Select	A background and text color can be defined for every event that is displayed on the calendar. These values can be typed in as HTML hexadecimal values, or you can click on the Color Select button to get a popup color chart for selection. There is one special entry that is named Default. When this name is used, the text and background colors will be assigned to the default colors used by the calendar.
Submit, Reset, and Cancel	The Submit Button on the form, will submit all entries on the form. For example, you could change some text for existing entries and add a new entry at the same time. Any Submit Button clicked on the form will apply changes to the entire form. The Cancel Button will return to the calendar display, and no changes will be applied. The Reset Button will return all entries on the form to their original value.
A General Comment	All entry forms have one or more locations to create new events. After you submit the form and then return to the entry screen you will always have additional entry locations to create more events.